By Laws & Procedures


 By-Laws 
 2016 Policy on State and National Issues 
 Special In-Barn Feeder Cattle Sales

 

STANDARD OPERATING PROCEDURES
FOR THE VIRGINIA FEEDER CATTLE SALES

Amended February 14, 1955
Amended February 9, 1973
Amended February 8, 1974
Amended February 6, 1976
Amended February 4, 1977
Amended February 6, 1981
Amended February 11, 1982
Amended February 16, 1985
Amended February 9, 1989
Amended February 9, 1990
Amended February 1, 1991
Amended February 11, 1994
Amended February 21, 1997
Amended February 24, 2005
Amended February 11, 2010
Amended February 10, 2012

  1. The affairs of the Virginia Feeder Cattle Sales shall be supervised by the Board of Directors of the Virginia Cattlemen's Association. However, at least seven of the directors shall be elected, one or more from each of the following seven feeder cattle regions. Directors representing the seven feeder cattle regions shall comprise the Feeder Cattle Council who shall have direct input in the operation of feeder cattle sales.

    Feeder Cattle Regions Sale Groups
    Region I Abingdon
    Jonesville
    Tazewell
    Region II Wytheville
    Region III Dublin
    Narrows
    Region IV Harrisonburg
    Bath-Highland Cattlemen
    Monterey
    Region V Front Royal
    Fredericksburg
    Region VI Radiant
    Region VII Amelia Area Cattlemen
    Bedford Beef Producers
    Botetourt Cattlemen
    Buckingham Cattlemen
    Campbell-Amherst Marketing
    Pittsylvania County Cattlemen
    Southern Virginia Beef Alliance

    If a feeder cattle region sells more than 17,000 head of cattle within a one year period, the
    region shall be eligible to elect two members to the Feeder Cattle Council of Board of Directors
    of the Virginia Cattlemen's Association. The two directors cannot be selected from the same
    sale group unless there is only one sale group within the region.

  2. Voting

    1. Only qualified members who have patronized the Association-sponsored sales at least
      once during the two years preceding any annual meeting, or paid the prescribed
      membership dues, shall vote in an Association vote. In cases where the vote is not
      unanimous, the Unit Rule shall apply, and a roll call shall be made, at which time each
      recognized sale group will receive votes according to the number of Association
      sponsored sales conducted according to the following schedule: Sales with 1 to 1000
      head = 1 vote; sales with 1001 to 2000 head = 2 votes; sales with 2001 to 3000 head = 3
      votes and so on. The total number of VCA Tel-O-Auction sale cattle associated with
      each sale group would add to that group's votes based 1vote for each 1000 head of cattle
      sold. A majority of the votes cast shall be required to pass each motion except as set
      forth in paragraph III of the S.O.P.
    2. The Board of Directors shall present their written recommendations to the individual sale
      groups at least 30 days prior to the annual meeting of the Virginia Cattlemen's
      Association. A representative (or representatives) from each sale group should attend the
      annual meeting with the proper authority from his members or directors, to vote upon the
      board's recommendations, and any other matters which may properly come before the
      annual meeting. It is hoped and anticipated that members and individual sale groups will
      bring matters before the annual meeting for action. It is suggested that when possible,
      such matters be presented to the Board of Directors well in advance of the annual
      meeting in order that they can be presented in writing to the directors from all sale
      groups. This action should shorten discussion, as the result of better understanding of the
      issue and should expedite favorable action.

  3. S.O.P. Changes and Violations

    Any changes in the Standard Operating Procedures of the Virginia Feeder Cattle Sales shall require an approval by two-thirds majority of those present and eligible to vote under the Unit Rule procedures.
    Sale groups violating the minimum requirements set forth in the S.O.P. shall be dealt with in the following manner.
    • 1st Violation – A letter from the President of the Association warning the local sale group that a violation has been committed will be sent.
    • 2nd Violation – Local sale group may appear before the Board of Directors to explain. If there is an insufficient explanation, the sale group is placed on probation.
    • 3rd Violation – This would require action by the entire membership of the Association to consider expulsion of the sale group from the Association.

  4. Funds due to the Virginia Cattlemen's Association for promotional activities are due within 30 days after the sale.

  5. Recognized Sale

    To be a VCA recognized sale group with voting privileges, a group must have been a member of the Virginia Cattlemen's Association for one year, or longer, and have sponsored sales under Association S.O.P.'s and paid it promotional fees. For groups marketing lots of Tel-O-Auction feeder cattle, at least 48,000 pounds of cattle must have been during a one year period to become recognized.

  6. Care of Cattle After Sale

    Cattle left in the market after a sale will be fed, watered and cared for at the buyer's expense.

 

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MINIMUM REQUIREMENTS
SPECIAL IN-BARN FEEDER CATTLE SALES

 Revised July 2015

  1. Calves to be eligible for the sale must be produced by the consignor and yearlings owned at least (60) days
  2. Feeder cattle sales held in conjunction with and on the same day as a weekly auction sale must pen the graded feeder cattle separately and hold the feeder cattle sale at a separate specified time.
  3. All cattle must weigh between 300 and 1300 pounds
  4. All cattle should be dehorned and healed or naturally polled. Horned cattle may be sold but must be sold separately.
  5. Steers must be properly castrated and healed. Bulls and stags (300 to 700 lbs.) may be sold but must be penned and sold separately. No heifers will be guaranteed open unless specifically guaranteed by the consignor.
  6. All cattle will be graded by a representative of the Virginia Department of Agriculture and Consumer Services. Cattle grading L-1, LL, M-1, S-1, SS, L&M2, and L&M3 will be accepted. If Holstein steers are offered for sale, L&M4 cattle may be sold and Jersey/Jersey crosses will be sold separately.
  7. No ill, dwarfs, or defective cattle will be accepted.
  8. Producers will agree to have their cattle commingled with those of other producers according to breed, sex, grade, and weight. If in the opinion of the market operator and the consignor that it would be beneficial, an individual producer may have his cattle sold separately if the cattle possess some unique characteristics ie., weaned calves, special vaccination program, “natural,” guaranteed open heifers, etc.
  9. All cattle will be sold to the highest bidder. "No saleing" is prohibited.
  10. The sale may also offer "board" lots of cattle for sale that have been graded and evaluated by a representative of the Virginia Department of Agriculture and Consumer Services and met other requirements as stated in the Tel-O-Auction/Board Load lots SOP.
  11. Consignors will pay $2.00 per head promotional fee to the Virginia Cattlemen's Association and appropriate marketing fees to the local feeder cattle association and livestock market.
  12. The association may explore alternative feeder marketing cattle methods for up to 18 months before bringing the change to the membership for ratification.

 

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MINIMUM REQUIREMENTS
TEL-O-AUCTION OR BOARD LOAD ON-FARM SALES

  1. Any feeder cattle offered for sale while still on the farm where the cattle are not commingled during regular in-barn sales must meet minimum requirements set forth in other sections of the Association's Standard Operating Procedures. The primary purpose of this procedure is to allow for the efficient marketing of larger groups of uniform feeder cattle – primarily in truck load lot sizes.
  2. In this section, the term "tel-o-auction sales" refer to those sales held on dates scheduled by the Association during which only lots of feeder cattle are sold directly off the farm. Also within .this section, the term "board lots or sales" will refer to lots of feeder cattle sold directly off the farm held in conjunction with a scheduled in-barn sale.
  3. Cattle offered for sale in the load lots may come from either one owner or group of consignors working together to offer a load of similar cattle.
  4. Calves to be eligible for the sale must be produced by the consignor and yearlings owned at least (60) days
  5. All cattle will be graded and grouped by representatives of the Virginia Department of Agriculture and Consumer Services. The VDACS representative in consultation with the consignor will collect information on each sale lot including: number of head, estimated average weight and weight range, grades, breeds/colors, flesh and cleanness scores, health program, feeding program, location of the cattle , weighing conditions, owner contact information, livestock market handling the transaction and other pertinent information. The above information on each lot of cattle will be forwarded to the Association at least one week before the scheduled sale date.
  6. All cattle must weigh between 300 and 1300 pounds
  7. All cattle should be dehorned and healed or naturally polled. Horned cattle may be sold but must be described in the sale lot information.
  8. Steers must be properly castrated and healed. No heifers will be guaranteed open unless specifically guaranteed by the consignor.
  9. No ill, dwarfs, or defective cattle will be accepted.
  10. All cattle will be graded by a representative of the Virginia Department of Agriculture and Consumer Services. Cattle grading L-1, LL, M-1, S-1, L&M2, and L&M3 will be accepted. If Holstein steers are offered for sale, L&M4 cattle may be sold along Jersey/Jersey crosses, but their presence must be described.
  11. Sellers must remove from their consignment any cattle that become ill or injured between the sale date and the delivery date. The seller must deliver on the cattle that were accepted by VDACS personnel at the time of inspection and grading.
  12. Sellers must either agree to the sale price or reject it immediately at the end of the auction on their lot of cattle.
  13. The buyer of the cattle has seven (7) days after the sale to pick up the cattle. The buyer must give the seller notice at least twenty-four (24) hours before the intended delivery of the cattle. If the buyer delays pick up of the cattle for more than seven (7) days after the sale, an adjustment in the sale weight will be made to account for the extra weight gained during delayed cattle delivery.
  14. Official pay weights of all cattle must be taken on commercially used scales that are inspected by VDACS or a commercial inspection service.
  15. The estimated weight of the cattle at take-up time will be advertised. A price slide will be used to adjust the final sale prices for cattle weighing more or less than the advertised weight.
  16. A representative of the Association or the livestock market handling the transaction will be present at the delivery of the cattle to ensure the cattle delivered meet the advertised description and to make any adjustments on each load of cattle at delivery.
  17. Consignors will pay $1.75 per head promotional fee and other marketing costs to the Virginia Cattlemen's Association and appropriate marketing fees to the local feeder cattle association and livestock market.
  18. The local sales group associated with the livestock marketing handling the transaction will accumulate voting privileges in accordance with the established procedures set forth in Section II of this S.O.P.

 

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